Robotic process automation(RPA) is the use of robotics to automate a business process from end-to-end. Usually, when we think of “robotics,” we think of the mechanical arms used to assemble car parts in manufacturing plants. But the meaning of robotics is expanding to include computers, mobile devices, networks, and the software that runs all of them.
For finance, this will lead to bots that can mimic human keystrokes to take on clerical jobs—completing them more quickly and accurately, and at a lower cost. This can have a potentially enormous impact on the cost of shared services centers. Many of the finance processes that have been outsourced overseas—such as procure-to-pay, accounts payable, and even simple exception handling—will eventually be done by bots.
For many businesses, the ability to sweat their legacy assets (such as on-premises ERP systems) while driving efficiencies is very attractive. RPA is ideally suited to that end. The more transactions the business automates via bots, the bigger their savings.
“RPA will show its true potential when it influences human decision-making for the good of the organisation.”
WHAT PROCESSES CAN YOU AUTOMATE IN ORACLE?
Oracle RPA can help you streamline a number of common processes – including most of your back-office administration. For instance, you can use robotic process automation tools to:
- Collect and sort your invoices
- Match your invoices with shipments and purchase orders
- Convert currencies
- Assign GL codes
- Create payment vouchers
- Converting Units of Measure (UOM)
- Create new sales orders
- Send shipment notifications
With RPA, the completion of one action can immediately start another – which means your projects move seamlessly through to completion.
An organisation considering the use of RPA for ERP driven processes will be well advised to use it in conjunction with a BPM tool with a flexibility of extending it with machine learning.
The interaction between the systems can be explained as below:
The ERP system forms the backbone of the IT landscape by acting as a single source of information for the enterprise.
RPA (Robotic Process Automatic) – The RPA tool itself acts like a human interface and interacts directly with the ERP system just as a human would – by entering transactions, executing programs and extracting reports among other things.
BPM tool should capture the detailed business processes, including processes designed for ERP, and define the interfaces between ERP system, its satellite systems and other standalone applications. BPM is especially useful for RPA deployment because automation should be decided keeping in mind business process and not user. A correctly mapped BPM model, therefore, makes it easier to select processes for automation using RPA. In many ways, RPA is an extended arm of BPMS.